Location:

Hampton Roads Convention Center
1610 Coliseum Dr.
Hampton, VA 23666

Embassy Suites by Hilton Hampton Convention Center
1700 Coliseum Dr.
Hampton, VA 23666

Registration and Help Desk:

The registration desk will be located in the Foyer of the Ballroom ABC (Second Level.) Check in here when you arrive to pick up your name badge and conference bag.

Wednesday, March 11, 2025 | 5:00 – 6:00 p.m. Early Badge/Bag Pick Up Only
Thursday, March 12, 2025 | 7:00 a.m. – 5:00 p.m.
Friday, March 13, 2025 | 7:00 a.m. – 5:00 p.m.
Saturday, March 14, 2025 | 7:00 a.m. – 3:00 p.m.
Name badges are required for everyone at all times.

Parking: 

HRCC Parking

Parking at the Hampton Roads Convention Center is free. OVERNIGHT PARKING IS NOT PERMITTED.

Parking at the Embassy Suites is free ONLY for registered guests. UNREGISTERED CARS PARKING HERE MAY BE TOWED.

Driving Directions 

Heading East on I-64 (from Richmond): Merge toward Exit 263 B (Mercury Boulevard), getting into the far right lane toward Coliseum Drive. Stay in the right turning lane. Turn right onto Coliseum Drive. Continue straight through the intersection at Pine Chapel and Coliseum Drive. Turn left into the parking lot at Hampton Roads Convention Center, located at 1610 Coliseum Drive.

Heading West on I-64 (From Norfolk): Take Exit 263B (Mercury Boulevard). Stay in the right lane. Turn right onto Coliseum Drive. Continue straight through the intersection at Pine Chapel and Coliseum Drive. Turn left into the parking lot at Hampton Roads Convention Center, located at 1610 Coliseum Drive.

North-bound on I-664 (from Suffolk/Portsmouth): At the crossroads of Interstates 664 and 64, follow traffic for I-64 west, staying in left and center lanes. Continue on the flyover as lanes merge onto I-64. Stay in the farthest right lanes. Take Exit 263 B (Mercury Boulevard). Stay in the right lane. Turn right onto Coliseum Drive. Continue straight through the intersection at Pine Chapel and Coliseum Drive. Turn left into the parking lot at Hampton Roads Convention Center, located at 1610 Coliseum Drive.

Lunch Options:

For those who pre-ordered box lunches, they will be available for pick-up in the Exhibit Hall at the following times:
Thursday, March 12 | 11:00 a.m. – 11:30 p.m.
Friday, March 13 | 11:30 a.m. – 12:00 p.m.
Saturday, March 14 | 11:30 a.m. – 12:00 p.m.

Concessions will be available in the Exhibit Hall (Ballroom ABC) during the following hours:

Thursday, March 12, 2026 | 9:00 a.m. – 5:00 p.m.
Friday, March 13, 2026 | 9:00 a.m. – 5:00 p.m.
Saturday, March 14, 2026 | 9:00 a.m. – 12:00 p.m.
*Times subject to change.

Weather: 

Temperatures will be all over the place – from the 70’s and mid 40’s. There is always a chance of rain so bring an umbrella!The convention center can be a little chilly, so bring layers.

NAME BADGES:
Your name badge is your pass to all conference sessions so please make sure it is visible at all times. On your name badge is a QR Code that you will use to scan in and out of sessions to receive CEU credit. To self-scan out of the sessions, you will use the Conference App.

CONTACT HOUR CREDIT:
To receive credit for a session:

  • You must scan in AND out of a session
  • You are required to be present for at least 75% of the session
  • You must complete the session evaluation from within the app.

Your attendance, tracked by scanning in and out of sessions, will automatically print on your CEU certificate. We will begin sending out CEU certificates on Wednesday, March 18. If you have not completed session evaluations by this time, you will either not receive a certificate or your certificate will be incomplete. You will need to complete all session evaluations and notify us via email so that your certificate can be processed.

You will find the evaluations ONLY in the Conference App on the home page. Unfortunately, verified CEUs for the CDA are not available at this time.

CONFERENCE TRACKER: APP AND ATTENDEE PORTAL

CONFERENCE TRACKER ATTENDEE PORTAL:
By now, all attendees have received emails from Conference Tracker with login information, inviting you to update your profile. If you have not received an email, please contact VAAEYC by email here as soon as possible.

Everyone has access to the Conference Tracker Web Portal. The web portal is available on a computer desktop or laptop, and it is different from the app.

The link to log in to the web portal is https://conftrac.com/#/dashboard. This link is also in your email from Conference Tracker.

CONFERENCE APP:
The Conference App will be downloaded to a phone or tablet and will be how you access the conference details while at the event. This includes but is not limited to the workshop schedule, handouts, announcements, schedule changes, evaluations, maps, social sharing, and more.

In the App, you can:

  • See the workshop schedule and all sessions.
  • See the full list of presenters and bios
  • Get announcements for any session changes
  • Build your schedule
  • See the virtual exhibit hall
  • Have access to session handouts
  • Complete session evaluation.
  • Connect with other attendees

For more details on the App, and how to download and use it CLICK HERE.

IDEAS TO ACTION:
Over the next few days of workshops, you are going to discover many takeaways and ideas that you’ll want to put to work as soon as you return to your program. To facilitate this, the Professional Development Circle created an “Ideas to Action” form for you to print at home and bring with you to the conference. By having this form on hand with you in sessions, you can immediately capture and document what you’ve learned, preparing you to better put this new knowledge to work!

CLICK HERE TO DOWNLOAD Ideas to Action

Friday Night!

Student Social: 5:00 – 7:00 PM

70th Annual Conference Anniversary Celebration: 5:30 – 9:00 PM

You are invited to join VAAEYC, your friends, and colleagues to celebrate VAAEYC’s 70th Annual Conference! We couldn’t let this landmark anniversary go by without a proper celebration.

  • Music
  • Line Dancing (a free lesson provided)
  • Light Refreshments
  • Cash Bar
  • Cake!
  • Karoake

Join VAAEYC’s Legacy of Leadership (aka Fossils) to celebrate 70 fabulous years of Annual Conferences.