Conference FAQs

A: Kalahari Conventions & Resort

Only registered attendees, exhibitors, and presenters may reserve rooms. Hotel reservation information will be shared after registration is received. The room block is anticipated to sell out, so don’t wait to register!

Single/Double Rooms: $199.00 (Includes water park access)

A: VAAEYC works hard to keep conference costs as affordable as possible.

Registration Rates

REGISTER BY JANUARY 31, 2027 AND SAVE $35 OFF OF THE BASE RATE. 

VAAEYC MEMBERS
One Day (Base Rate) | $195
Two or more Days | $230 (Adds $35 to the base rate)
NON-MEMBERS
Non-MEMBERS pay an additional premium fee of $75 per registration, or may join NAEYC during registration for $72 for a one-year membership.

Students
1 Day Registration | $40
Full Registration – Two or more days | $60
Students receive deeply discounted registration so student eligibility must be verified before registering. These rates are not eligible for the early bird or end-of-summer Splash sale discounts.
In order to obtain the student discount, you must email registration@vaaeyc.org with your name, email address you will use to register, school name, number of days you will attend, and a student ID number if you have one. Once approved, you must register separately using the email provided and the discount will be automatically applied at checkout.

A: Active members of VAAEYC will need to enter their member number at the time of registration to receive the member rates.

You will also have the opportunity to join when you register!

If you are a member of another NAEYC affiliate or in another state, we will have to verify your membership which may take a bit of extra time. (We have to reach out to each affiliate to confirm membership.)

A: The cancellation policies are as follows:

Attendees: Cancellations prior to February 3, 2027, will be charged a 50% cancellation fee. Any cancellations, including no-shows on or after February 3, 2027, are not refundable. You may transfer your registration (except student registrations) to another person at any time prior to the original registration check-in and badge pick up. Registration sharing is not allowed and will result in loss of contact hours and participants being asked to leave.