Exhibiting Information

Do you market to Early Childhood Education programs and Child Care Centers? Do you have products that early childhood educators will appreciate and use in their classrooms?

You are invited to reserve space for the VAAEYC 71st Annual Conference at the brand new Kalahari Resorts and Conventions, in Spotsylvania, VA which is scheduled to open in November 2026. This facility is so new, that we don’t yet have a floor plan for the exhibit hall, but this is anticipated to be a very popular conference so we have opened a priority space reservation process.

This process will allow you to select the booth size you want to reserve, and place a deposit to hold that space. When the floor plan is available – you will be given the option to select your booth placement based on when the deposit was received. So the sooner you hold your space in line, the better your booth placement will be.

Exhibit Space Reservation

1.  Click here to complete the form, selecting the size booth you wish to reserve and pay a 50% deposit.

2.  Once the floor plan is completed, you will be notified by email when it is your turn to select your actual booth space. The space assignments will go in the order of when the deposits are received by VAAEYC. 

3.  Once space assignments open up and you are notified, you will have no more than two business days to make your booth selection before selections are opened up to the next in line. 

4.  The actual booth selection and payment of the balance will take place in another platform and you will receive instructions for how to complete the process. Your deposit will be applied to the booth price when you make your space selection.

Make your own tracks of discovery and reserve your spot at VAAEYC today! 

Kalahari Conventions
5500 Destination Drive
Woodford, VA 22580

This is a brand-new facility still under construction along interstate 95 just south of Fredericksburg.

Exhibit Options

All exhibits include an I.D. sign, one draped table, and two chairs. All inline/corner booths are 10′ wide x 8′ deep. Perimeter booths are Table Tops. Table Tops are standard 6′ tables in 8′ spaces.

• 16′ Wide x 10′ Deep Booth | $750
• 10′ Wide x 8′ Deep Corner Booth | $425
• 10′ Wide x 8′ Deep Inline Booth | $375
• *Tabletop Exhibit (Local Merchant Marketplace) | $200
• Tabletop Exhibit (Non-commercial) | $175

*To be eligible to display in the Local Merchant Marketplace, vendors must sell to individuals, not B2B, and your products or services must be unrelated to the early childhood education industry. Examples include jewelry, clothing, cookware, skincare, housewares and makeup.

Optional Electricity: $75