You should have received either an automated message with a calendar reminder, or a personal message confirming your session date, time, and room. Please EMAIL US HERE as soon as possible if you do not have this information.

Please note that all session rooms will be set with a projector, screen, and presentation laptop. Please bring your presentation with you on a USB drive.

Keynote Presenters are required to send their presentations in advance as there are other presentations that will be coordinated with those times. Please EMAIL THE PRESENTATION HERE.

Sound is not provided in session rooms unless otherwise noted below. If you require sound for your presentation, please bring a portable speaker that can connect to the laptop.

 Sound is only provided in the following rooms:

  • Grand Ballroom AB
  • B10
  • B17
  • B18
  • B15a
  • B15b
  • B15c

Please note that internet is NOT PROVIDED due to the cost.

Please download anything that you will need for your presentation and be sure to embed any videos into your presentation and save the files on the USB with your presentation. If you need help please EMAIL US HERE.

All handouts will be loaded into the Conference App through your Speaker Portal in Conference Tracker. (Not in the App.) Once you receive the notification from Conference Tracker that you have been added as a presenter, you will be able to do this yourself. CLICK HERE FOR DETAILED INSTRUCTIONS ABOUT THE PRESENTER WEB PORTAL. If you are unable to, please EMAIL US HERE.

No printed handouts will be distributed by VAAEYC. If you require printed handouts, please bring them for your session.

Please note that the Speaker Portal is different than the Conference App, but they are part of the same Conference Tracker Platform.

You will receive an email from this platform, (different than the Call for Proposals platform) inviting you to log in and update your presenter profile in the Speaker Portal. (This is NOT the Conference App.) Please login to the portal to add your picture, bio, and add handouts.

If you are also registered as an attendee, then you will have access to the Conference Attendee App. However, the Conference Attendee App does not provide presenter access to sessions.

If you have NOT received a separate email from Conference Tracker, know of another presenter/co-presenter that hasn't, or are experiencing technical difficulties, let us know!

When you arrive onsite, please pick up your name badge at the registration desk located on the second floor of the Greater Richmond Convention Center in the Grand Ballroom Foyer.

Each session will have a volunteer who will scan attendees in and out of the session, and they can also assist you with getting additional technical help if needed.

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