Q: When and where is the 2024 Annual Conference?

A: The 2025 VAAEYC Annual Conference will be in person from April 3 – 5, at the Greater Richmond Convention Center
403 N 3rd St
Richmond, VA 23219

Hotel rooms are reserved at the Hilton Richmond Downtown
501 E Broad St
Richmond, VA 23219
Single/Double Rooms: $192.00
(Note that we were unable to secure a room block at the Marriott – please use the Hilton!)

Q: What will the 2025 Annual Conference Cost?

A: VAAEYC works hard to keep conference costs as affordable as possible.

EARLY BIRD Registration Rates – Before January 31

1 Day Registration | $200
2 Day Registration* | $230
3 Day Registration | $260

MEMBER ($80 Discount from Non-Member Rate)
1 Day Registration | $120
2 Day Registration* | $150
3 Day Registration | $180

Student Rates (Verification required prior to registering.)
1 Day Registration | $60
2 Day Registration* | $50
3 Day Registration | $40

* Must be consecutive days. Multi-day registrations may not be shared between attendees. Substitutions are allowed up until the time of badge pickup. Student registrations may not be transferred unless student status is verified.

Q: I am a member of NAEYC or SECA – how do I get the membership discount?

A: Active members of VAAEYC will need to enter their member number at the time of registration to receive the member rate discount code.

You will also have the opportunity to join when you register!

If you are a member of another NAEYC affiliate or in another state, we will have to verify your membership which may take a bit of extra time. (We have to reach out to each affiliate to confirm membership.) So when you request the code be sure to include your name, address, and email address to help us verify it faster. Be sure to update your membership listing with NAEYC or SECA to make sure we have your email address.
Request membership verification for another affiliate by emailing us HERE.

Q: What is the cancellation/substitution policy?

A: The cancellation policies are as follows:

Participants: Cancellations prior to February 1, 2025, will be charged a 50% cancellation fee. Any cancellations, including no-shows on or after February 1, 2025, are not refundable. You may transfer your registration (except student registrations) to another person at any time prior to the original registration check-in and badge pick up.  Registration sharing is not allowed and will result in loss of CEU and participants being asked to leave.

• 50% of the fee will be refunded when cancelled prior to midnight on February 1, 2025
• 0% refunded when cancelled after February 1, 2025
• No-shows forfeit all fees.

Sponsors: Sponsorships often incur hard costs that VAAEYC can’t refund, such as for sponsored products, so sponsorships may not be cancelled at any time once the agreement is received and paid. However, VAAEYC will work with the sponsor to ensure that the sponsor receives value for the amount paid – whether it be transferring the amount to a future year, or by providing additional marketing opportunities, such as placement on the VAAEYC website, ads in the newsletter, or other opportunities.

Q: Where should I stay?

A:  Hilton Richmond Downtown
501 E. Broad St.
Richmond, VA 23219

VAAEYC has secured a block of guest rooms at a special room rate for conference participants.
Single/Double Rooms: $192.00

Q: When will the schedule of workshops be available?

A: The Conference Planning Team is reviewing all of the great sessions proposals now to make selections by November. Look for the workshop announcements in December!

Q: Are there sponsorships or exhibit space for vendors?

A: Yes! There will be an exhibit hall and some great sponsorship opportunities. CLICK HERE for more info.

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