Q: When and where is the 2024 Annual Conference?
A: The 2024 VAAEYC Annual Conference will be in person from March 14 – 16, 2024 at the Hotel Roanoke and Conference Center.
110 Shenandoah Ave NE
Roanoke, VA 24016
A block of rooms is held for $179 single/$189 double plus taxes currently at 14%.
The deadline to reserve rooms is February 16, but we expect the room block to sell out, so don’t wait!
For more info or to reserve your room CLICK HERE.
Q: What will the 2024 Annual Conference Cost?
A: VAAEYC works hard to keep conference costs as affordable as possible.
Registration Rates
Non-Member
1 Day Registration | $230
2 Day Registration* | $260
3 Day Registration | $290
MEMBER ($90 Discount)
1 Day Registration | $140
2 Day Registration* | $170
3 Day Registration | $200
Student Rates
1 Day Registration | $70
2 Day Registration* | $100
3 Day Registration | $130
* Must be consecutive days. Multi-day registrations may not be shared between attendees, and registrations may not be transferred once an attendee has checked-in and/or picked up their badge.
Q: I am a member of NAEYC or SECA – how do I get the membership discount?
A: Active members of VAAEYC will need to enter their member number at the time of registration to receive the member rate discount code.
You will also have the opportunity to join when you register!
If you are a member of another NAEYC affiliate or in another state, we will have to verify your membership which may take a bit of extra time. (We have to reach out to each affiliate to confirm membership.) So when you request the code be sure to include your name, address, and email address to help us verify it faster. Be sure to update your membership listing with NAEYC or SECA to make sure we have your email address.
Request membership verification for another affiliate by emailing us HERE.
Q: What is the cancellation/substitution policy?
A: The cancellation policies are as follows:
Participants: Cancellations prior to February 1, 2024, will be charged a 50% cancellation fee. Any cancellations, including no-shows on or after February 1, 2024, are not refundable. You may transfer your registration to another person at any time prior to the original registration check-in and badge pick up. Registration sharing is not allowed and will result in loss of CEU and participants being asked to leave.
Exhibitors:
• 50% of the fee will be refunded when cancelled prior to midnight on February 1, 2024
• 0% refunded when cancelled after February 1, 2024
• No-shows forfeit all fees.
Sponsors: Sponsorships often incur hard costs that VAAEYC can’t refund, such as for sponsored products, so sponsorships may not be cancelled at any time once the agreement is received and paid. However, VAAEYC will work with the sponsor to ensure that the sponsor receives value for the amount paid – whether it be transferring the amount to a future year, or by providing additional marketing opportunities, such as placement on the VAAEYC website, ads in the newsletter, or other opportunities.
Q: Where should I stay?
A: Hotel Roanoke and Conference Center
110 Shenandoah Avenue NE Roanoke, VA 24016
Single $179 or Double $189 plus taxes (currently 14%)
The deadline to make reservations at the discounted rate is February 16, 2024
To reserve your room call 540.985.5900 and note that you are with VAAEYC.
Q: When will the schedule of workshops be available?
A: The Conference Planning Team is reviewing all of the great sessions proposals now to make selections by November. Look for the workshop announcements by early December!
Q: Are there sponsorships or exhibit space for vendors?
A: Yes! There will be an exhibit hall and some great sponsorship opportunities. CLICK HERE for more info.