Q: When and where is the 2023 Annual Conference?

A: The 2023 VAAEYC Annual Conference will be in person from March 9 – 11, 2023 at the Greater Richmond Convention Center.

Greater Richmond Convention Center
403 N 3rd Street
Richmond, VA 23219

Please note that there are pay parking lots and garages near the convention center. Rates range from $10-$30 per day. The lot attached to the Marriott and the Convention Center currently charges $20 per day.

A block of rooms is held at the adjacent Richmond Marriott Downtown for $179 single/double. CLICK HERE for more information on room reservations.

Richmond has a variety of other accommodations available at many price points. If the Richmond Marriott doesn’t suit your needs, we recommend a service such as Expedia to help you find the perfect spot.

Q: What will the Annual Conference Cost?

A: VAAEYC works hard to keep conference costs as affordable as possible.

Non-Member EARLY BIRD BY JANUARY 31, 2023
1 Day Registration | $150
2 Day Registration* | $190
3 Day Registration | $220

AFTER JANUARY 31, 2023
1 Day Registration | $170
2 Day Registration* | $210
3 Day Registration | $240

MEMBER EARLY BIRD BY JANUARY 31, 2023
1 Day Registration | $95
2 Day Registration* | $135
3 Day Registration | $165

AFTER JANUARY 31, 2023
1 Day Registration | $115
2 Day Registration* | $155
3 Day Registration | $185

Student Rates
EARLY BIRD BY JANUARY 31, 2023
1 Day Registration | $40
2 Day Registration* | $50
3 Day Registration | $60

AFTER JANUARY 31, 2023
1 Day Registration | $60
2 Day Registration* | $70
3 Day Registration | $80

Box lunches will be available for purchase in advance, and concessions will be available in the exhibit hall.

* Must be consecutive days.

Q: I am a member of NAEYC or SECA – how do I get the membership discount?

A: Active members of VAAEYC will need to enter their member number at the time of registration to receive the member rate.

You will also have the opportunity to join when you register!

If you are a member of another NAEYC affiliate or in another state, we will have to verify your membership which may take a bit of extra time. (We have to reach out to each affiliate to confirm membership.) So when you request the code be sure to include your name, address, and email address to help us verify it faster. Be sure to update your membership listing with NAEYC or SECA to make sure we have your email address.
Request membership verification for another affiliate by emailing us HERE.

Q: What is the cancellation/substitution policy?

A: The cancellation policies are as follows:

Participants: Cancellations prior to February 1, 2023, will be charged a 50% cancellation fee. Any cancellations, including no-shows on or after February 1, 2023, are not refundable. You may transfer your registration to another person at any time prior to the original registration check-in and badge pick up. Registration sharing is not allowed and will result in loss of CEU and participants being asked to leave.

Exhibitors: 
• 50% of the fee will be refunded when cancelled prior to midnight on February 1, 2023
• 0% refunded when cancelled after February 1, 2023
• Noshows forfeit all fees.

Sponsors: Sponsorships often incur hard costs that VAAEYC can’t refund, such as for sponsored products, so sponsorships may not be cancelled at any time once the agreement is received and paid. However, VAAEYC will work with the sponsor to ensure that the sponsor receives value for the amount paid – whether it be transferring the amount to a future year, or by providing additional marketing opportunities, such as placement on the VAAEYC website, ads in the newsletter, or other opportunities.

Q: Where should I stay?

A:  The 2023 VAAEYC Annual Conference is currently holding a room block at the Richmond Marriott Downtown, conveniently located right next to the Convention Center.
Richmond Marriott Downtown
500 East Broad Street
Richmond, VA 23219

Q: When will the schedule of workshops be available?

A: The Conference Planning Team will open the Call for Proposals in June and will evaluate all sessions to make selections by November. Look for the workshop announcements by early December!

Q: Are there sponsorships or exhibit space for vendors?

A: Yes! There will be an exhibit hall and some great sponsorship opportunities. CLICK HERE for more info.

Q: Will there be a vaccine or masking requirement?

A: As of June 12, 2022 the VAAEYC Board has voted to NOT impose a vaccine or masking requirement, with the understanding that this may change based on CDC guidelines and recommendations.

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